2020 Annual General Meeting & Elections

The 2020 Mind The Bar Foundation AGM is fast approaching and we ask that all members take the time to exercise their duties and rights within the Foundation to help decide its future and continued goals of improving the hospitality industry as a whole.

Below is some very important information regarding important AGM dates and deadlines, mandatory membership renewal, and opportunities to join the Foundation’s Board of Directors;

SOME IMPORTANT DATES & DEADLINES:

  • Self Nominations Deadline – June 1st 2020
  • Online Elections Open – June 8th 2020
  • Online Elections Close – June 15th 2020
  • AGM – June 22nd 2020

MEMBERSHIP RENEWAL 

As per article 2.7 of the Foundation’s Constitution, all members MUST renew their membership prior to the conclusion of the next annual general meeting (regardless of when they became a member.) Failure to renew will result in the subsequent expulsion from the Foundation and termination all duties, rights, and access associated with being member of the Foundation.

*Should a person fail to renew their membership prior to the conclusion of the next annual general meeting, they can/must reapply for membership and await subsequent approval of the Board.

BOARD OF DIRECTORS SELF-NOMINATION & ELECTIONS

Are you interested in joining the Mind The Bar Foundation Board of Directors?

This year we’re looking to fill many of the very important and integral roles within the Foundation of:

  • Secretary
  • Marketing Chairperson
  • Health & Education Chairperson
  • Events Chairperson
  • Community Chairperson
  • Vancouver Island Regional Chairperson

For details about about these roles click below:

Secretary Officer

The Secretary is responsible for:

  • issuance of notices of meetings of the Society and the Board; 
  • keeping of minutes of all meetings of the Society and the Board; 
  • custody of all records and documents of the Society, except those required to be kept by the Treasurer; 
  • maintenance of the register of Members 
  • conduct of the correspondence of the Society
  • liaising between the Officers, Board of Directors, and Committees
  • liaising with all committees in regards to deadlines and workflow

Required Skills and Experience:

  • Strong administrative background
  • Proficient in Google docs, Office and related software
  • Detailed organizational skills
  • Experience with corporate documents (legal and accounting), keeping minutes, and correspondence management

25 – 30 hours per week (including 2 monthly meetings)

Marketing Chairperson

The Marketing Chairperson is responsible for:

  • Manage the workflow related to all marketing activities
  • Assign tasks and deadlines for all committee initiatives
  • Coordinate all communication channels with members and the public
  • Control brand and logo use
  • Oversee social media channels and editorial calendar
  • Manage merchandising efforts
  • Oversee the design of all aspects of the brand, including website, event signage and web content 
  • Edit and approve all written copy on behalf of the Foundation
  • Manage all media inquiries
  • Manage all emergency PR as required

Required Experience and Skills:

  • Marketing & Communications background (2+ years)
  • Basic Design, Copy-writing and Marketing Strategy knowledge
  • Fundamentally proficient in Adobe Creative Suite apps and editing software
  • Management experience overseeing different aspects of a marketing team
  • time management, delegation and deadlines

20 + hours per week (including 2 monthly meetings)

Health & Education Chairperson

The Health & Education Chairperson is responsible for:

  • Oversee all mental health related information and resources
  • Coordinate incoming requests for assistance and support
  • Maintain mental health support network database
  • Delegate additional committee members 
  • Assign tasks and deadlines for all committee initiatives
  • Manage the workflow related to all health and education activities
  • Oversee committee budget and expenses
  • Liaising with Marketing and Events Committees as needed

Required Experience and Skills:

  • Mental health/counselling background
  • Knowledge of crisis management systems
  • Fundamentally proficient in mental health advisement & counselling
  • Management experience overseeing different aspects of a team/committee
  • Proficiency in task delegation and deadline management

20+ hours per week (including 2 monthly meetings)

Events Chairs

The Events Chairperson is responsible for:

  • Planning events, activities, competitions for the Foundation
  • Event Guidelines and expectations
  • Overseeing official and affiliated events
  • Managing partnerships, prizing and event timing
  • Liaising with Marketing and H&E Committees as needed

Required Experience and Skills:

  • Event management (3+ Years)
  • Staff / Volunteer procurement 
  • Venue Liaising
  • Budget Maintenance and Balancing

Community Chairperson

The Community Chairperson is responsible for:

  • Onboarding Venues and Partners, including audits and approvals
  • Third Party and Industry Vendor Applications
  • Maintenance of venue fundraising programs
  • Liaising with other Committees as needed

Required Experience and Skills:

  • Ongoing inside understanding of industry trends and potential issues
  • Management level decision making, systems, organizational and communication skills 
  • Understanding of current HR practices

The Community Chairperson will also act as the Foundation’s Privacy Officer

The privacy officer is the first point of contact in an organization when privacy issues arise. They have the authority to intervene on privacy issues relating to any of the organization’s operations. They are responsible for:

  • Conducting a privacy audit and self-assessment
  • Developing a privacy policy
  • Implementing and maintaining a privacy policy
  • Managing privacy training 
  • Responding to requests for access to and correction of personal information
  • Working with the Information and Privacy Commissioner in the event of an investigation 

A privacy officer must also be familiar with the Personal Information Protection Act and the ten principles of privacy protection: 

http://www.bclaws.ca/Recon/document/ID/freeside/00_03063_01

https://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information/principles

Vancouver Island Regional Chair

The Vancouver Island Regional Chairperson will fulfill the duties as ‘President’ of the Regional Committee, which will essentially operate as a ‘Board’ of the region, complete with a Vice-President, Secretary, Treasurer, and, when required and assigned, Committee Chairpersons.

The Regional Chairperson is responsible for:

  • Delegate additional committee members 
  • Supervising and overseeing all operations of the committee
  • The execution of the obligations and duties of the committee
  • Preside at all meetings of the committee
  • Report all activities to the Board of Directors

Required Experience and Skills:

  • Strong administrative background
  • Detailed organizational skills

25 – 30 hours per week (including 2 monthly meetings)

If you would like to submit your self nomination, please send us your application and resume to: membership@mindthebar.com

Otherwise stay tuned for your time to vote and help better our Foundation and its future!

Last year, Mind The Bar experienced remarkable growth as it saw its membership multiply almost tenfold. It successfully launched its 24/7 LifeWorks counselling and support services, and gratefully received an tremendous amount of fundraiser donations, 100% of which were, and always will be, put towards mental health resources, education, and support for the hospitality industry. Internally, Mind The Bar also continued its ongoing effort to help more people in more places, establishing some of its committees & collaboration events. But the work is far from over. 

Today the mental health and wellbeing of the hospitality industry as a whole has been affected more than ever before with an ongoing pandemic forcing restaurants and bars to close, some permanently, leaving countless people unemployed, and casting ever increasing uncertainty about the future of the industry. But while some have said this crisis has highlighted the fragility of our hospitality industry, I would argue that it’s shown us just the opposite. It has continued to serve as a testament to the incredible inherent sense of community, the unbreakable strength of will to overcome and readiness of so many to support one another in times of need without hesitation or question. 

This is what Mind The Bar was built on: That no matter who you are or where you work, this industry is and always will be a family – a family who will be there for one another, come what may. As this pandemic continues to change the face of the hospitality industry, Mind The Bar will continue to strive to help where and how it can. But it can only do this with your help because, as a volunteer not-for-profit foundation, it is only as strong as the selfless participation of its members. 

Mind The Bar may have evolved from a personal Facebook post but it’s become far more than I could have ever imagined. It has long since outgrown the roundtable conversations and planning of its infancy, and its future will only be as strong as those who are committed and willing to work together towards its goals of creating positive changes in our beloved industry. 

This year there is a desperate need for new Board members and AGM involvement, including a call for self-nominations, renewal of membership, and input about the direction and priorities of the Foundation. I hope that despite the tremendous hardships our industry continues to endure, Mind The Bar members take every opportunity to get involved as much as possible. We are a sum of our parts – I sincerely hope you will continue to be a part of Mind The Bar,

Shoel Davidson
Founder/President